6 Tips for Property Managers: Using Tech to Increase Efficiency
1. Start with Your Pain Points
Before introducing new technology, focus on what’s actually slowing you down. Ask yourself: What’s costing me the most time? Is it routine inspections? Maintenance follow-ups? Chasing signatures? Start with the process that drains you most. For example, if entry and exit reports take hours, adopting a tool like Inspection Express can cut your reporting time by up to 70%. If inspections is your biggest pain point like it is for most property managers – finding the best inspection software for your team is of the utmost importance, and can make a huge difference in your day to day.
2. Choose Tech That Integrates with What You Already Use
Efficiency isn’t just about adding new tools – it’s about ensuring they connect with your existing systems. Look for platforms that integrate with your CRM, trust accounting software, and maintenance workflow. Systems like Inspection Express and Managed work seamlessly together, creating smoother processes rather than more work. Have you seen our integration with Managed? Companies across Australia are seeing massive growth with using Inspection Express and Managed together.
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3. Automate Repetitive Admin First
Look at the repetitive, time-consuming tasks that eat into your day and automate those first. Think inspection reminders, lease renewals, maintenance follow-ups, and report delivery. Once you automate these admin-heavy tasks, they stop consuming your time and mental energy, freeing you up to focus on more valuable work.
4. Use Templates & Smart Workflows
Templates are one of the easiest ways to increase consistency and speed. Set up templates for routine inspections, landlord updates, and common emails or notices. Tools like Inspection Express make this even easier, allowing you to standardise voice-to-text notes and report formats across your whole team, ensuring professional results every time.
5. Use Video to Cut Down Follow-Ups
Short videos can drastically reduce unnecessary landlord follow-up calls and questions. Features like Agent Videos allow you to film a quick update at the property and attach it directly to your report. A simple message like “Hi John, I’ve just finished up – everything looks great except for a leaking tap in the laundry. I’ve already raised a work order” keeps landlords informed and reassured. Not sure how to start with the Agent Video? Check out our blog on ways you can make the most out of the the Agent Video!
6. Train Your Team to Use the Tools Properly
Efficiency comes from confidence. Make sure your team is well-trained on the systems you implement. Ensure everyone understands how to use automation tools, access templates, and communicate effectively through technology. The bonus? New team members will ramp up faster when clear systems and tools support their learning curve. The best inspection software has extensive training materials to ensure you and your team are well equipped to use the solution successfully.’
Interested in learning how Inspection Express can improve your efficiency?
